Afterschool Program Coordinator (3rd – 8th Grade)

Club 1458

1458 Great Plain Ave, Needham, MA

Company Overview and Educational Programs

Tobin Beaudet Schools: Nurturing, Educating and Empowering Children

Our program provides children with a nurturing environment and capable teachers to help them become successful learners. Our program is licensed by the state of Massachusetts, and we are accredited by the Council on Accreditation.

Position Overview

The Program Coordinator is responsible for ensuring the daily operations of our Afterschool program for 3rd through 8th grade students. This person will encourage, empower, trust, inspire, teach, have confidence in and value each member of our team. With the goal of creating a team that thrives on feedback, the Program Coordinator is reflective and aspires to offer the best quality care for our children and families. This person makes decisions based on sound developmental knowledge and continues learning best practices of the early childhood field. The Program Coordinator is responsible for creating a safe, positive, nurturing and engaging environment. The Program Coordinator seeks to understand and meet the daily expectations of families. This person is responsible for ongoing communication with families, teachers and the Program Director.

Duties and Responsibilities

  • Maintain and nurture the culture described in the position overview.
  • Establish school wide open communication. Consult with teachers regarding dailyschedule, individual children and parent needs.
  • Communicate and plan with the Director on a regular basis, keeping them informed ofall activity within the school relating to general business, children, faculty and parents.
  • Maintain accurate records of daily attendance and enrollment and communicatesinformation to all staff.
  • Meet weekly with the Director to coordinate staffing, enrollment changes and activitiesplanning.
  • Maintain up-to-date parent information board, as well as up-to-date postingsthroughout the school for students and families.
  • Ensure and maintain proper teacher-to-student ratios, not including the ProgramCoordinator.
  • Ensure a clean, tidy and organized appearance throughout the day.
  • Onsite Monday through Friday, 10:30am-6:30pm and oversee the daily closingprocedures including cleaning and parent communication.
  • Ensure the appropriate implementation and coordination of field trips, specialists,special visitors, and optional class offerings.
  • Process and format data using Excel, Adobe Acrobat, and other software.
  • Email families using Constant Contact and update distribution lists.
  • Maintain facilities, inventory, equipment and supplies as required. Oversee safe operations to include sanitary bathrooms, kitchens and classrooms; post evacuation plan in each classroom; arrange for repairs as required.
  • Perform teacher responsibilities when needed.
  • Participate in required training programs, conferences, courses or other aspects ofprofessional growth.
  • Schedule and conduct daily afterschool team meetings.
  • Serve as a mandated reporter, reporting any suspicion of child abuse or neglect to the Director for follow-through.Requirements
  • Maintain Department of Early Education and Care compliance; report to the Director any potential non-compliances in a timely way.
  • Support human resources functions, such as recruiting, interviewing, hiring, supervising, disciplining and terminating employees; coordinate faculty meetings; encourage all employees to participate in courses, seminars, conferences, and professional development experiences.

Requirements / Qualifications

  • Bachelor’s degree
  • EEC Teacher Certified or working towards certification
  • Highly proficient with all Microsoft Office applications
  • Familiar with or ability to learn Constant Contact
  • At least one year of experience working in an EEC licensed program
  • Extremely detailed and accuracy-oriented
  • Exceptional work ethic
  • Ability to create a warm, welcoming and positive culture
  • Clear and effective written and verbal communication skills
  • Ability to work well with others and collaborate
  • Ability to remain calm under pressure
  • Team-oriented player with a positive attitude and ability to work independently
  • Flexibility and willingness to assist teachers when needed
  • Comfortable receiving direction and providing others with direction
  • Warm, engaging personality with a focus on quality care for children
  • Self-motivated

Compensation and Benefits

We offer competitive salaries, a 401K Plan plus matching program (after 1 year) and comprehensive training program. To learn more about Tobin Beaudet Schools, check us out online:

Additional benefits include: health/dental insurance, 401K retirement savings plan, 12 days paid

time off, professional development opportunities.

If you would like to join our team, please email your cover letter and resume to

NOTE: This job description is not intended to be all-inclusive; individual may perform other related duties as assigned to meet the ongoing needs of Tobin Beaudet Schools.

Nurturing, Educating, and Empowering Children